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The name of this
organization shall be the West Tennessee Vocal Music Educators Association.
The purpose of
this organization is to promote and cause the advancement of music
education in general and vocal music in particular.
Article
III - Affiliation Relationships |
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Section
1. |
This association
shall function as the vocal music section of the West Tennessee
Education Association and as the West Tennessee Vocal Directors'
affiliate of the Tennessee
Music Educators Association. |
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Section
2. |
This association
shall maintain a close relationship with the Music Educators
National Conference as provided by the Constitution and By-laws
of the National Association for Music Education. |
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Section
1. |
Active membership
shall be open to all persons engaged in vocal music teaching
or other music educational work in West Tennessee and shall provide
the privileges of participation in the activities of the association,
including the right to vote and hold office and admission to
meetings upon the member's compliance with registration requirements. |
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Section
2. |
Patron / Associate
membership shall be given to any person desiring to support this
association upon compliance with registration requirements. Patron
/ Associate members shall receive all the privileges of active
members except the right to vote, sponsor students for WTVMEA
events, and hold office. |
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Section
3. |
Honorary membership
may be conferred upon any individual who has rendered distinctive
service in the field of vocal music when passed by unanimous
vote by those present and voting at any regular meeting. Honorary
members shall receive all the privileges of active members except
the right to vote, sponsor students for WTVMEA events, and hold
office. |
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Section
4. |
Collegiate
membership shall be given to any Director of Vocal Music of any
college or university desiring to support this association upon
compliance with registration requirements. Collegiate members
shall receive all the privileges of active members except the
right to vote, sponsor students for WTVMEA events, and hold any
office other than the College Section Chairperson. |
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Section
5. |
All active
members of the West Tennessee Vocal Music Educators Association
must also be members of TMEA and NAfME. |
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Section
1. |
The elected
officers of this Association shall be the President, President-elect,
and Section Chairpersons (Senior High, Junior High, and College).
The President and the chairpersons of the two sections, of which
the president is not a member, will serve on the TMEA Board of
Control. Any section (Senior High, Junior High, or College) without
a Section Chairperson will have a board member elected by the
body. This will guarantee board membership from the Junior high,
Senior high, and College levels. The elected officers of this
Association shall appoint a Secretary, Webmaster and a Treasurer. |
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Section
2. |
The elected
and appointed officers listed in Section 1 plus the immediate
past president shall constitute the Executive Committee. During
the All-West rehearsals and concerts, all past presidents will
be considered ad hoc members of the Executive Committee. |
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Section
3. |
Government
of this association shall be vested in the Executive Committee,
which shall function in all matters pertaining to the administration
of the affairs of the association. |
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At the Spring
business meeting of WTVMEA in even-numbered years, Officers and
Executive Committee members are to be elected for a period of
two years. No person shall be elected to fill the same office
for more than two consecutive terms. |
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Section
1. |
The association shall have a meeting in the fall and the spring of the school year: Additional meetings may be held by specific committees and the Executive Committee as needed. Attendance for these committee meetings is compulsory for only those committee members. All other general business not addressed in these meetings will be handled through the association website. It is the responsibility of each member to monitor the website. |
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Section
2. |
The Spring
meeting shall consist of establishing the calendar for the coming
school year. This will include dates, times, and places for all
meetings, contests, auditions, and festivals. Officers and board
members will be elected at this meeting in even-numbered years. |
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Section
3. |
The President,
Section Chairperson, or a majority of the active membership may
call special meetings. The President shall be given prior notice
of meetings called by others. |
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In order for
a school to participate in any association sponsored event, i.e.
All-West Auditions, All-West Rehearsals, All-West Concert, All-State
Rehearsals, All-State Concert, Solo and Ensemble Festival, Swing/Show
Choir Festival, Junior or Senior High Choral Festival, etc.,
active members must attend every regularly scheduled business
meeting of the association prior to that event, as set forth
in Article VI, Section 1 above (see
By-laws, Article VII - Eligibility, Section 1). Members are
required to arrive at the meetings by the time it is called to
order and remain until adjournment, no later than 12:00 noon.
Failure to do so may result in the school’s disqualification
of its eligibility to participate in WTVMEA events for the remainder
of the school year or a fine. The fine shall be $50 for each
member who arrives before the second roll call taken at 10:00
a.m. For each person arriving after this time, the fine shall
be $250. Determination of disqualification or the assessment
of a fine will be determined by the Executive Committee. |
Article VII
- Order of Business |
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Section
1. |
The presiding
officer shall call for business in the following order:
- Minutes
of the last meeting
- Minutes
of any special or called meeting
- Minutes
of Executive Committee meetings
- Treasurer's
report
- Committee
reports
- Contest,
festival, and audition chairperson's reports
- Old or
unfinished business
- Election
(if any is due)
- Establish
calendar (if due)
- New business
- Section
meetings (when necessary)
- Return
to body
- Adjournment
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Section
2. |
"Robert's
Rules of Order" (revised edition) shall govern procedure. |
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Section
1. |
A quorum in
the association shall consist of not less than one-fourth of
the active association members. |
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Section
2. |
A quorum of
the section groups shall consist of not less than one-fourth
of the members of that section. |
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Section
3. |
A quorum of
the Executive Committee shall consist of not less than three
members. |
This
constitution may be amended by two-thirds vote of the active members
voting, provided a notice of such intended amendments is via email to the WTVMEA membership and communicated through the WTVMEA website, at least thirty days prior to the meeting at which voting will be held. A written copy of the proposed amendment shall
be given to the Secretary / Webmaster to be printed for membership perusal at the beginning of the meeting in which voting will take place. A quorum must be present to amend the constitution.
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